Peralta District PTA encompasses all of Alameda County and is one of 28 PTA districts that make up the California State PTA. Peralta District PTA serves over 150 PTAs, about half of which are in the 5 PTA councils (of Alameda, Berkeley, Fremont, Pleasanton and San Lorenzo) and the other half are "out of council" PTAs in the cities of Albany, Castro Valley, Hayward, Livermore, Newark, Oakland, San Leandro, and Union City.
Keep up to date! READ THE MONTHLY NEWSLETTER
that is emailed to officers, and archived on this website.
SPECIAL PERALTA DISTRICT PTA ASSOCIATION MEETING
January 9, 2017 at 7 PM
Fremont Unified School District Office ... 4210 Technology Drive, Fremont
2nd floor staff room
The purpose of the special association meeting is to approve 3 changes to the Peralta District PTA bylaws:
1. Change the wording of Article VII, section 5d to expand the pool of possible candidates for elected positions on the Peralta District Executive Board.
The final wording is:
"To be eligible for an elected district office, a person must have served on the district board for one year, or have served as an officer on an association or council board for one year".
2. To allow the councils more flexibility in appointing a representative to represent the council president at the Peralta District PTA executive board meetings, Article 10, section 1 has been changed to replace "first vice-president" with "representative".
The final wording is:
"A council representative shall be granted the right to vote on the district board when officially representing the council in the absence of the council president".
3. Two standing rules have been added covering ground rules for board meetings and board conduct.
Be ahead of the game! USE OUR CALENDAR WITH DUE DATES to plan ahead for important dates and events!
The 2016-17 CALENDAR was adopted at the 6/6/-2016 association meeting.
2016-2017 insurance Rates:
Councils and Districts: $159.00
We want to stay in touch with you! CONTACT INFORMATION - 2016-2017
Contact information for 2016-17 officers should be done by entering information directly into PTAEZ at: www.ptaez.com
If you need another copy of the directions, please contact either president [at] peraltadistrictpta.org OR newsletter [at] peraltadistrictpta.org
Please let us know when officers change and/or when contact information changes.
VERY IMPORTANT - Received a letter from a governmental agency?
- the Internal Revenue Service (IRS), Franchise Tax Board (FTB) or Attorney General’s Office (AG) -
Please do not call the governmental entities that sent you the letters. Provide financialreports [at] peraltadistrictpta.org">financialreports [at] peraltadistrictpta.org with a copy of the letter asap.
These agencies specifically have asked that all help requests start with California State PTA because PTA has formed working relationships with the IRS, FTB and AG and can address your PTA-specific questions.
MEMBERSHIP ENVELOPES are available: $15 for a box of 500
Contact membership [at] peraltadistrictpta.org to arrange to purchase a box.
Send a check to the Peralta District PTA treasurer using the proper remittance form.
MEMBERSHIP CARDS - are available from your council (if you are in a council) or contact membership [at] peraltadistrictpta.org to arrange to pick up yours if you are an out of council PTA.
Report Due Dates
Copies of all financial reports and tax filings are to be submitted through channels to Peralta District PTA.
See http://peraltadistrictpta.org/files/REQUIRED_PAPERWORK.pdf for a list of what we expect to receive.
Submit your reports to Peralta District PTA by sending electronic copies to financialreports [at] peraltadistrictpta.org">financialreports [at] peraltadistrictpta.org
If you need to send hard copies, please email financialreports [at] peraltadistrictpta.org">financialreports [at] peraltadistrictpta.org to ask for the mailing address.
|Officer Roster||By the September meeting|
|Annual Financial Report||By the September meeting|
|Approved Budget||By the September or October meeting|
|Year-End Audits||By the September meeting|
|Copy of IRS/FTB Tax Returns||By November 15th|
|Unit and Council RRF-1 Forms||By November 15th|
|Workers Comp form without surcharge
(accompanies insurance form)
|By December 6th|
|Workers Comp form with surcharge||By January 15th|
|Mid-Year Audits||By the January or February meeting|
|Annual Historian Reports||By the May meeting|
Financial Due Dates
If you are located in the following areas, you are part of a Council and must contact your Council Treasurer for due dates: Alameda, Berkeley, Fremont, Pleasanton, and San Lorenzo. Your Council Treasurer must submit these items to Peralta by the dates below. For a complete list of Units in Council, please click here.
If you are a unit in the following areas, Albany, Castro Valley, Hayward, Livermore, Newark, Oakland, and San Leandro*, you must submit the items to Peralta by the due date below. (* With several exceptions. See list of Units Out Of Council.) Click here to download any necessary forms.
Membership Dues (Per Caps) – remit per caps for at least 30 members to qualify for "Ready Set Remit" award (Use Peralta District PTA REMIT FORM if you are an out of council unit; remit to your council if you are in a council)
Every PTA must file three (3) tax forms by November 15 each year; for more information see http://peraltadistrictpta.org/files/Tax_Returns_Tax_Support_Center_Info.pdf
• IRS Forms 990EZ or 990 due to the IRS for PTAs grossing over $50,000 the previous fiscal year. IRS Form 990-N must be filed electronically by PTAs grossing under $50,000 the previous fiscal year.
• FTB Form 199 due to the FTB (State of California) for PTAs grossing over $50,000 the previous fiscal year. FTB Form 199-N must be filed electronically be PTAs grossing under $50,000 the previous fiscal year.
• Attorney General form RRF-1 due to Attorney General's office.
First required remittance of membership dues (per caps); Every PTA must remit 15 members to remain a "unit in good standing".
Insurance Premiums due to remain a "unit in good standing" and retain PTA charter.
Insurance Late Fee of $25 applies to Insurance Premiums not received to date.
Worker's Compensation Annual Payroll Report due for those who made no payments to independent contractors.
||Worker's Compensation Annual Payroll Report and any required Insurance surcharges due to Peralta District PTA.|
Last day for Peralta District PTA to receive "per capita" to be counted for this year.
Although not a PTA deadline, TAX FORMS ARE DUE NOVEMBER 15th for any PTA with a fiscal year that ends on June 30 (which is all of the PTAs in Peralta District PTAs). The IRS does send penalty letters to those not filing. Please contact Peralta District immediately upon receiving such correspondence from the IRS and provide a copy of the communication. For more information on who must file, see Tax Information.
Additional Due Dates
The following are due dates for receipt by Peralta District for various awards and events.
Reflections entries due to District Reflections Chair
||Reflections Awards Ceremony
||Senior Scholarships and SPOTLIGHT Awards|
||Contact info for new officers due in PTAEZ|
Annual Reports due to District Historian
Please Note: These deadlines are for councils and out-of-council units only. Units in a council must follow their council deadlines so that their council can meet these Peralta deadlines. Any other deadlines mentioned in mailings from State and National PTA are deadlines for districts, not for units and councils.
The TOOLKIT is the resource guide / manual of the California State PTA. It is available at http://toolkit.capta.org/ It can be downloaded or searched on the website. The Toolkit is available in both English and SPanish and may be available from the California State PTA office.
For more information on running your PTA, please consult the web site, beginning with http://capta.org/pta-leaders/run-your-pta/ and then checking the vaious menu items in the left hand column of that page.
District and Council Officers
For a list of Peralta District officers and Council presidents, please visit the Officers page.
Council Web Sites
PTA Web Sites
Website Questions or Problems? E-mail the webmaster at: webmaster [at] peraltadistrictpta.org.